Careers

We are looking for a passionate, highly organised and motivated Administrative Assistant to join us at Caritas Agape Village in Toa Payoh. 

You will play a vital role in ensuring the smooth administrative operation of our organisation. Your key responsibilities will include:

Meeting Support:

• Taking accurate minutes during board and committee meetings.
• Managing RSVPs for meetings and events.

Facilities Booking Management:

• Handling facilities booking and responding to inquiries.
• Coordinating with internal and external stakeholders to ensure seamless use of our facilities.

Event Management:

• Plan, coordinate, and execute events from concept to completion, ensuring seamless delivery including logistics, budgets, timelines, and vendor negotiations, ensuring all details are meticulously handled.
• Oversee event communication, promotion, and staff management, ensuring successful execution and post-event evaluation.

Administrative Support:

• Providing overall administrative support including attending to walk-in inquiries
• Assisting with various administrative tasks as needed to support the organisation initiatives, projects and events.
• Compile and consolidate monthly data for management reporting.

Requirements:

• GCE A level or its equivalent
• Minimum of 5 years of experience in an administrative role
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to interact effectively with stakeholders at all levels, whether senior executives or working-level staff
• Ability to take detailed and accurate minutes of meetings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative role is preferred.

Interested applicants please write to [email protected]

Job Description
Reporting to the Membership Manager, your main role and responsibilities are:

1. Manage, develop, and establish stronger relationships with member organisations in the Caritas Singapore Family through various means, including but not limited to meetings and field visits.
2. Design and implement programmes and events that foster greater collaboration and networking across various stakeholders (with emphasis on member organisations in the Caritas Singapore Family).
3. Work with potential and existing member organisations in the Caritas Singapore Family on all matters relating to Membership in Caritas, including, but not limited to processing and evaluating membership application and status for affiliations and associates.
4. Provide secretariat support to the Caritas Singapore Membership Committee.
5. Provide support on projects/tasks as assigned by the Membership Manager
   

Requirements

• Bachelor's degree in (but not limited to) Social Work, Business Administration, Communications, Marketing
• Fresh graduates may apply
• 1-2 years of work experience in project management, relationship building, or social service would be an advantage
• Understand the importance of relationship building, management, and sustainability.
• Communicate well as the scope will require coordination and communication across stakeholders.
• Able to work independently and also be able to work in a team for internal and external collaboration.
• Understand the importance of meticulous and timely upkeep and management of key admin documents and the entire repository and is digitally savvy
• Is structured, has an eye for details, and the ability to multi-task on a reasonable timeline
• Great in time management, coordination of projects, and ability to follow up closely with stakeholders on project’s timeline or deadlines

Interested applicants please write to [email protected]

We are looking for a passionate candidate to join us in our operations at Caritas Agape Village in Toa Payoh to ensure that all building maintenance tasks are effectively managed for the smooth and efficient functioning of the building.
 

Role and Responsibilities 

• Conduct routine building inspections to pinpoint maintenance and safety concerns.
• Organise and carry out preventive and corrective repairs for plumbing, electrical, HVAC, and structural issues.
• Maintain accurate records of maintenance activities, equipment inventory, and service contracts while managing schedules.
• Address maintenance emergencies promptly to minimize operational disruptions.
• Evaluate and present quotations for management approval, ensuring cost-effective solutions. 

Requirements

• Diploma or equivalent in facilities & estate management.
• Preferably a minimum of 5 years of relevant experience.
• Good communication and interpersonal skills to interact with different levels of stakeholders.
• Computer literate in MS office applications and ability to interpret as-built drawings and schematics for building and electrical services.
• The position entails working on weekends/after office hours, with compensatory off-days during the work week.

If you are interested, please write in to [email protected] by 31 May 2024.